AI Collaboration Project
Empowering Your Workforce with Gemini
Unlocking Innovation and Efficiency
AI4Life Community - May 29th, 2024
The Rapid Growth of AI
The Rise of Generative AI at Work
75%
Knowledge Workers
2x
Usage in 6 Months
AI
Powering the Future of Work
31,000
People surveyed across 31 countries
Trillions of
Microsoft 365 productivity signals analyzed
Fortune 500
Customers researched
2024 Work Trend Index Annual Report (Microsoft & LinkedIn)
Introducing Gemini for Google Workspace
AI-Powered Assistance
Gemini is a generative AI tool that can help with writing, content creation, data organization, and more.
Enhanced Productivity
Gemini boosts efficiency and frees up time for more strategic work.
Increased Creativity
Gemini inspires new ideas and helps you produce more engaging content.
Gemini In-App Experience: Boosting Your Workflow
AI-Powered Assistance Directly Within Your Favorite Workspace Apps
Seamless Integration
Gemini's in-app experience seamlessly integrates with your existing Google Workspace apps, providing AI-powered assistance right where you need it.
Increased Efficiency
Stay within your workflow and access Gemini's features, like "Help me Write" and "Create Images", without having to switch between apps.
Gemini Standalone Chatbot: Your AI Partner
Chat with Gemini Directly for a More Interactive Experience
Dedicated AI Workspace
The standalone Gemini chatbot provides a dedicated space for AI-powered tasks and enhanced brainstorming.
Conversational Experience
The interactive and conversational nature of the standalone chatbot allows for more complex prompts and discussions with Gemini.
Expanded AI Capabilities
The standalone chatbot offers access to a wider range of Gemini's AI capabilities to boost productivity and creativity.
Expanding the Possibilities: Gemini for More
App Development
Create business apps and workflows with AppSheet using simple prompts. Automate tasks, streamline processes, and build custom solutions tailored to your needs.
Data Analysis in Looker
Analyze data in Looker with AI-powered insights. Uncover hidden patterns, generate customized reports, and make data-driven decisions faster than ever before.
Future Features
Look forward to more exciting features and applications of Gemini. As AI technology continues to evolve, Gemini will expand its capabilities to unlock new possibilities for your work.
The Right Mindset for AI
1
AI is for work, not just fun:
AI is a powerful tool for streamlining tasks and improving our work processes.
2
AI is for work, but still needs your work:
We need to provide clear instructions, monitor results, and ensure AI aligns with our goals.
3
Better prompt, better output:
Quality of input determines the quality of output. Let's learn to write effective prompts.
4
Responsible AI:
We must be aware of AI limitations, including hallucinations and biases, and utilize it responsibly.
5
Keep updated, life-long learning:
AI is constantly evolving; we must embrace continuous learning to stay ahead.
Developing Critical AI Skills
Building Capabilities for Our Workforce
Prompting Skills
Mastering the art of crafting effective prompts to leverage Gemini's potential.
Communication Skills
Using Gemini for Workspace to refine communication and enhance collaboration.
Analytical Skills
Leveraging AI to analyze data and uncover insights to drive better decision-making.
Creative Thinking
Embracing Design Thinking approach to generate innovative solutions with AI.
Prompting 101: Unlocking the Power of Gemini
Mastering the Art of Communicating with AI
Prompting is the key to getting the most out of Gemini. It's how we communicate with the AI and guide its output.
Why Learn Prompting Skills?
Overcoming Common Prompting Challenges
Ambiguous Prompts
Vague prompts lead to unclear or irrelevant responses from Gemini.
Lack of Context
Missing information or context makes it harder for Gemini to understand your needs.
Unclear Instructions
Not being specific about desired format, tone, or length can result in subpar output.
Overly Complex Prompts
Using too many words or technical jargon can confuse Gemini.
What to Enhance in Your Prompting?
1
Clarity
Use clear and concise language that is easy for Gemini to understand.
2
Specificity
Provide detailed instructions about the desired output, including format, tone, and length.
3
Context
Include relevant information and context to help Gemini grasp your request.
4
Iteration
Refine and experiment with your prompts to achieve optimal results.
5
Role and Persona
Consider using role-playing or defining a specific persona to guide Gemini's response.
How to Learn Prompting Skills?
Your Roadmap to Mastering Prompting
1
Explore the Prompt Guide
Learn best practices and gain inspiration.
2
Practice, Practice, Practice
Refine your approach based on feedback.
3
Engage in a Dialogue
Treat prompting as a conversation with Gemini.
4
Share and Learn
Discuss experiences and insights with colleagues.
5
Stay Updated
Keep up with the latest advancements in prompting.
Measuring the Impact of Gemini
Tracking Key Performance Indicators (KPIs)
We will track key performance indicators (KPIs) to measure the positive impact of Gemini on our operations and productivity.
Productivity Gains
Quantifying Time Savings and Efficiency
25%
Time Saving
Time saved on tasks like creating reports or analyzing data using "Help me Write" in Docs.
18%
Quality of Work
Improvements in task scheduling and planning efficiency through "Help me Organize" in Sheets.
30%
Standardization
Time saved on developing process documentation or generating ideas using "Help me Write" in Docs.
22%
Initiatives
Time saved on researching information or troubleshooting using "Help me Write" in Docs or Gemini's search.
A Data-Driven Approach
1
Establish a Baseline
Survey the team's AI familiarity, perceived potential, and current task time commitments.
2
Quantify Initial Effort
Track time spent on key tasks before the Gemini trial.
3
Compare Post-Trial Performance
Analyze changes in AI understanding and task efficiency compared to the baseline.
4
Correlate with Success Stories
Validate Gemini's positive impact through data and anecdotal evidence.
5
Focus on Actionable Insights
Guide continued Gemini adoption and AI training programs.
Improved Communication and Collaboration
Measuring the Impact on Team Dynamics
Production Team Leader
Track the frequency of successful collaboration and communication using Gemini's "Help me Write" features in Docs and Gmail.
Planner
Assess the speed and effectiveness of information sharing through "Help me Organize" in Sheets.
Process Engineer
Measure the reduction in time spent on communication related to process changes and updates using "Help me Write" in Docs and Gmail.
Technician
Evaluate the efficiency of communication around technical issues and solutions using "Help me Write" in Docs and Gmail.
Data Analyst
Track the impact of Gemini on the speed and accuracy of data sharing and analysis communication.
Limitations and Considerations
Addressing Potential Challenges
Data Security
Monitor data security practices and ensure adherence to company policies.
Accuracy and Reliability
Continuously evaluate the accuracy and reliability of Gemini's output and implement quality control measures.
Hallucinations
Remain mindful of Gemini's potential for generating inaccurate information (hallucinations) and verify information thoroughly.
Bias
Be vigilant in identifying potential biases in Gemini's output and mitigate them where possible.
Invest in training programs to empower employees to effectively use Gemini and maximize its potential.
90-Day Project: A Collaborative Journey
Empowering Our Workforce with Gemini for Workspace
We will embark on a 90-day project to explore and implement Gemini for Workspace across our operations. This will be a collaborative journey, with each functional team actively participating in learning and sharing.
We will measure our progress along the way and celebrate successes.
Project Timeline: 90 Days to AI Mastery
A Structured Approach for Success
1
Week 1: Introduction and Training
Learn about Gemini for Workspace, master prompting techniques, and set up data tracking.
2
Week 2-3: Pilot Projects
Experiment with Gemini on time-consuming tasks, collect initial data and feedback.
3
Week 4-6: Expanding Adoption
Share learnings, refine workflows, and expand Gemini usage across more projects.
4
Week 7-9: Evaluation and Reporting
Analyze results, prepare presentations, and identify areas for improvement.
5
Week 10: Celebration and Next Steps
Recognize team efforts, develop a roadmap for long-term Gemini implementation.
Project Timeline: 90 Days to AI Mastery
A Structured Approach for Success
Stakeholder Roles and Responsibilities
A Collaborative Effort for Success
Manager
- Project Champion: Champion the project, provide necessary resources, and ensure alignment with company objectives.
- Advocate: Advocate for the project and its benefits to stakeholders outside the trial teams.
Supervisors (Technical, Planning, Production)
- Champions: Advocate for AI integration, actively participate in training, lead by example, and encourage team engagement.
- Family: Provide ongoing support, address questions, offer guidance, and foster a culture of learning.
Team Members
- Active Participants: Actively participate in training, pilot projects, data collection, and feedback sessions.
- Learners: Embrace a mindset of continuous learning and experimentation with Gemini.
Project-Based Learning Journey: A Creative Approach
Empowering Teams through Hands-On Experience
Functional Team Focus
Each team (Technical, Production, Planning, Data) will embark on a project-based learning journey.
Real-World Applications
Teams will select projects that directly relate to their everyday work.
Presentation of Findings
Each team will present their findings at the end of each week and at the end of the trial.
Peer-to-Peer Learning
Share best practices, successes, and lessons learned.
Live Demonstrations
Show how Gemini is being used to solve real problems.
Interactive Presentations
Use tools like Slides to create engaging presentations.
Case Studies
Document success stories and analyze their impact.
Case Study for Production Team: Optimizing Our Processes with Gemini
Project Focus
Using "Help me Write" in Docs to create more concise and clear production reports.
Results
Shared time savings, improved communication with stakeholders, and increased accuracy of reports.
Lessons Learned
Discussed challenges faced and strategies for overcoming them.
Future Applications
Identified potential ways to leverage Gemini for further process optimization.
The Power of Collaboration
By working together as a collective, we can leverage the power of Gemini for Workspace to transform our operations, enhance our skills, and drive success.
A Shared Journey to AI Mastery
Moving Forward: A Roadmap for Success
Embracing AI for Long-Term Growth
1
Continuous Evaluation
Track KPIs and monitor Gemini's performance
2
Refine and Optimize
Adjust strategies and workflows based on feedback
3
Expand Adoption
Explore opportunities for wider Gemini integration
4
Long-Term Vision
Develop strategic vision for AI-driven success
Foundational Framework
1
2
3
4
5
6
1
Value Creation
Bring significant value and deliver tangible business benefits.
2
Measurement
Continuously evaluate and optimize AI-driven processes
3
Collaboration
Foster cross-functional teamwork and knowledge sharing
4
Toolset
Leverage Gemini and other AI-powered tools
5
Skillset
Develop AI literacy and prompting skills
6
Mindset
Embrace a growth mindset, openness to learning
Next Steps: Empowering You with Gemini
1
Complete the Training
Complete the initial Gemini for Google Workspace training to use the tool effectively. Review the Prompt Guide and FAQs.
2
Identify a Pilot Project
Pick a couple tasks to improve with AI. Choose realistic pilots for the 90-day trial.
3
Start Experimenting
Start using Gemini for your pilot projects. Explore different techniques and features. Learn as you go.
4
Track Your Progress
Track pilot task time with Gemini. Share successes and challenges with your team.
5
Share Your Insights
Present your experiences, learnings, and achievements with Gemini. Discuss its impact and future implementation.
Building a Smarter, More Innovative Future
Embrace AI, Empower Our Workforce.
Let's collaborate, learn, and transform our operations together.